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Glory Gill,
RN, BSN, Director of Health Services

Kercelia Woodruff
Lee Gear
Health Services Technician

1 Franklin Street Suite 363
Hampton, VA  23669
Phone: 727-2363
FAX: 727-2364

Welcome to Health Services

Hampton City Schools employs registered nurses to provide school-based health services. All are licensed in Virginia and many have bachelors or masters degrees in the field. Most of our schools have a full-time nurse. Moton Early Childhood Center has a part-time 25 hour a week nurse. The nurse is responsible for providing care and serving as a medical resource and health consultant for students, parents and staff. The nurse reviews admission requirements, implements specialized health care plans, renders first aid, manages medications, provides in-service training, performs annual inspections, teaches health related topics, and serves as a vital link between parents and health care providers. At our PreK through eighth grade schools, we have, in addition to the RN, licensed practical nurses, LPNs.  All middle and high schools have a health clerk that assists in first-aid care and clerical support.  All staff are CPR/AED/First-Aid certified.

Our Staff
Health Clerks | School Nurses

The primary focus of school nursing is to be an advocate for children’s health and safety within the educational setting. The School Nurse’s duties are many and include:

  • Identifying, assessing, planning, intervening and evaluating the health needs of students with acute illness or injury
  • Screening for health factors impacting student education (vision, hearing, etc.)
  • Making referrals based on evaluation and need of the student (vision, hearing, Child Protective Services)
  • Administering medications
  • Training of medication administration to school personnel
  • Creating individualized health care plans for students with disabilities or health conditions that might interfere with the learning process
  • Providing health services for students with special health needs
  • Serving as a health expert to the child study and eligibility team
  • Educating parents, students and staff about chronic disease, health promotion, medications, and nutrition
  • Counseling students, parents, and staff regarding health concerns
  • Acting as a liaison between school, community, and health care providers
  • Participating on the crisis team
  • Identifying health and safety concerns in the school environment
  • Advising administrators and others about health trends
  • Serving on school committees
  • Following local, state, and federal policies
  • Maintaining confidential health records

The decision for medical care rests with the parents and parents are always contacted to take their child home or to the doctor as the need arises.  Transportation for students is also a parent responsibility. We hope that your child’s school experience will be happy and rewarding.  A portion of the school curriculum is devoted to teaching healthy behaviors, which hopefully will become life-long habits and help prevent the need for costly medical care.

“You cannot educate a child who is not healthy, and you cannot keep a child healthy who is not educated.” -Jocelyn Elders

Physical and Immunization Requirements
for School Entry

Prekindergarten Health Entrance

Kindergarten Health Entrance


All children entering Hampton City Schools for the first time must have a current health examination and immunizations as described below:

  • Students entering Prekindergarten must present prior to school entry a record of a comprehensive physical examination, as well, as a record of immunizations as required by their age level at the time of school entry.  Any student turning four (4) after the first day of school must complete all required shots within fifteen (15) calendar days after their fourth birthday to remain in the program.
  • Students entering Kindergarten through grade five (5) MUST PRESENT PRIOR TO SCHOOL ENTRY a record of a comprehensive physical examination.  The examination must have been done within the last twelve (12) months prior to the date the student first enters public kindergarten or elementary school.  The school must have a copy of the physical examination findings.  The physical form (MCH213G) can be obtained from the school office.
  • All students entering Kindergarten through grade twelve (12) MUST PRESENT PRIOR TO SCHOOL ENTRY a record that the child has received the immunizations required by the Commonwealth of Virginia. For specific requirements, contact the school nurse, Health Services office, or the Hampton City Schools web site ( Immunizations must be documented with complete dates on form MCH213G, official military shot record, or Health Department or doctor’s office form with appropriate signature.

Immunization Requirements

Pre-Kindergarten: All state of Virginia four-year-old shots are required for a child to participate in a pre-kindergarten program.  Any student turning four after the first day of school must complete all required shots within 15 days after their 4th  birthday to remain in the program.
Kindergarten through twelfth grade:
  All students must adhere to the state of Virginia’s School & Day Care Minimum Immunization Requirements for Entry into School:

Documentary proof shall be provided of adequate age appropriate immunization with the prescribed number of doses of vaccine indicated below for attendance at a public or private elementary, middle or secondary school, child care center, nursery school, family day care home or developmental center.  Vaccines must be administered in accordance with the harmonized schedule of the Centers for Disease Control and Prevention, American Academy of Pediatrics, and American Academy of Family Physicians and must be administered within spacing and age requirements.

Diphtheria, Tetanus, & Pertussis (DTaP, DTP, or Tdap) - A minimum of 4 doses. A child must have at least one dose of DTaP or DTP vaccine on or after the fourth birthday. If the child has received six doses of DTaP or DTP before the fourth birthday, additional doses are contraindicated. DT (Diphtheria, Tetanus) vaccine is required for children who are medically exempt from the pertussis containing vaccine (DTaP or DTP). Adult Td is required for children 7 years of age and older who do not meet the minimum requirements for tetanus and diphtheria.  Effective April 1, 2019, a booster dose of Tdap vaccine is required for all children turning 11 years old and/or students entering 7th through 11th grade that have not received it prior to entering 7th grade.

Haemophilus Influenzae Type b (Hib) Vaccine - This vaccine is required ONLY for children up to 60 months of age. A primary series consists of either 2 or 3 doses (depending on the manufacturer) followed by a booster dose at age 12-15 months. However, the child’s current age and not the number of prior doses received govern the number of doses required. Unvaccinated children between the ages of 15 and 60 months are only required to have one dose of vaccine.

Hepatitis B Vaccine - A complete series of 3 doses of hepatitis B vaccine is required for all children born on and after January I, 1994. However, the FDA has approved a 2-dose schedule ONLY for adolescents 11-15 years of age AND ONLY when the Merck Brand (RECOMBIVAX HB) Adult Formulation Hepatitis B Vaccine issued. The 2 RECOMBIVAX HB Adult doses must be separated by a minimum of 4 months. If the 3-dose hepatitis B vaccine schedule is used, there should be at least 1 month spacing between the 1st and 2nd doses and 4 months spacing between the 1st and 3rd doses.

Measles, Mumps, & Rubesla (MMR) Vaccine - Measles, Mumps, & Rubesla (MMR) Vaccine - A minimum of 2 measles, 2 mumps, and 1 rubesla. (Most children receive 2 doses of each because the vaccine usually administered is the combination vaccine MMR). First dose must be administered at age 12 months or older. Second dose of vaccine must be administered prior to entering kindergarten but can be administered at any time after the minimum interval between dose 1 and dose 2. 

Pneumococcal (PCV) Vaccine:  One to four doses, dependent on age at first dose, of properly spaced pneumococcal (PCV) vaccine for children up to 60 months of age. This is not required for kindergarten.

Polio Vaccine - A minimum of 4 doses of polio vaccine. One dose must be administered on or after the fourth birthday.

Varicesla (Chickenpox) Vaccine - Varicesla (Chickenpox) Vaccine - All susceptible children born on and after January 1, 1997, shall be required to have one dose of chickenpox vaccine administered at age 12 months or older. Effective March 3, 2010, a second dose must be administered prior to entering kindergarten but can be administered at any time after the minimum interval between dose 1 and dose 2.

Human Papillomavirus (HPV)- state legislation requiring the HPV vaccine for female students entering the sixth grade will go into effect on October 1, 2008. The first dose shall be administered before the child enters sixth grade (Code of Virginia §32.1-46, subdivision 12). After reviewing educational material approved by the Board of Health, the parent or guardian at the parent’s or guardian’s sole discretion, may elect for the child not to receive the HPV vaccine.


Medical Forms

Medication at School

General Information

If your child is on medication, it is recommended that arrangements be made with the prescribing doctor so that the medicine may be taken before or after school hours.  If this is not possible, please see the school nurse for specific School Board policies regarding medication.  It is the responsibility of the parent to provide refills as necessary throughout the school year and to pick up all unused medication at the end of the school year.  Medication not picked up will be discarded.
Please note the following:

  • Proper medication permission forms must be completed annually by the prescribing doctor.
  • Medication must be brought to the school clinic in a properly labeled, pharmacy issued bottle by a parent or guardian. If the parent or guardian is unable to bring the medication to the school or retrieve such medication by the last student day of the year, another adult may be designated by the parent/guardian via phone or in writing to transport the medication.  For this purpose, an adult is defined as someone 18 years of age or older.
  • Narcotic analgesics, such as Tylenol with Codeine or Vicodin, will not be given in school.

Medication Request Form SBO 23 pdf

Carrying Medication:

Students may not possess medication at any time during school hours or activities. Exceptions may be made for those students who require certain inhaled asthma medications, self-injected epinephrine, or other emergency medication.  Student possession of such emergency medications shall require an additional form signed by a physician, parent, student, and the school nurse.  Students who abuse this privilege may lose the ability to carry and self-administer medications.
Authorization to Carry and Self-Administer Medications (SBO 28)
Authorization to Carry and Self Administer Epinephrine (auto-injector)
Authorization  Part 4: Permission to Self-Carry and Self Administer Diabetes Care

Important Forms/Information for Students with Life-Threatening Allergies:
Parent and Student Responsibilities for Life-Threatening Alleries
Checklists for Parents of Students With Life Threatening Allergies
Life-Threatening Allergy Management Plan (LAMP) to be completed by a parent
Life-Threatening Allergy Management Plan (LAMP) to be completed by a health care provider

Other Medication Issues & Forms:

Children with Asthma and/or Life Threatening Allergies require special written health care plans completed and signed by their health care provider and co-signed by their parent/legal guardian:

Children with asthma may need an ASTHMA ACTION PLAN (AAP) especially if medication is kept in the school and/or hand carried.  The Asthma Action Plan helps to manage your child’s asthma. At school, the Asthma Action Plan tesls school staff which medications to use to prevent and/or respond to asthma emergencies.

  • Completed by the child’s regular health care provider (Doctor, Nurse Practitioner, Physician’s Assistant)
  • Entire form must filled out, dated, signed and given to the school nurse along with needed medications and devices
  • Form is good for entire school year
  • If appropriate for your child, they may self-carry and administer their own asthma medications at school if the School Medication Consent and Health Care Provider Order (bottom right of form) is completed and approved by your child’s health care provider and the school

Children with life threatening allergies may need the LIFE-THREATENING ALLERGY MANAGEMENT PLAN (LAMP) especially if they have medication in the school and/or hand carry medication. The Life-Threatening Allergy Management Plan helps to manage your child’s life threatening allergic reactions. At school, the Life-Threatening Allergy Management Plan tesls school staff what to do to prevent (such as avoiding the child’s allergens) and/or respond to life-threatening allergy emergencies.

  • Completed by the child’s regular health care provider (Doctor, Nurse Practitioner, Physician’s Assistant)
  • Must include up to date weight taken at your child’s health care provider’s office to ensure correct medication amounts
  • Entire form must filled out, dated, signed and given to the school nurse along with needed medications and devices
  • Form is good for entire school year
  • IF appropriate for your child, they may self-carry and administer their own medication if the Permission to Carry and/or Self-Administer Epinephrine LAMP FORM PG. 2 (LINK) is completed and approved by your child’s health care provider and the school

Children with Seizure/Epilepsy may need a Seizure Action Plan especially if they have medication in the school.

Medications for After School Activities/Events:
In regard to emergency medications a student may need available for after school activities/events, it is extremely important parents/guardians notify the individual in charge of the activity/event about this need. Examples of emergency medications include Epi-Pens ®, insulin, glucagon and asthma inhalers. After regular school hours, the clinic is closed and a nurse is not available. Prescribed medication in the clinic cannot be used for before or after school activities. It is the parent/guardian’s responsibility to provide the medication and develop a plan with the individual in charge of the before or after school activity/event so a safe environment may be maintained. The school nurse can provide a copy of the doctor’s order and assist in training, if needed. Please note a student may carry emergency medications when the proper procedure is followed as stated above. It is the parent/guardian's responsibility to develop a plan with the nurse and the individual in charge of the after-school activity/event so a safe environment may be maintained.

No, if he/she has…
Vague complaints of aches, pains or fatigue
Sniffles or a mild cough without a fever
A single episode of diarrhea or vomiting without other symptoms

Yes, if he/she…
• Has temperature of 100.4° or higher. Keep them home until fever-free for 72 hours without medicine. Never give aspirin to a child under 19 years old.
• When your own judgment tesls you that your child is not well. If you suspect your child may be ill, delay sending them to school until you have had enough time to observe their behavior and feel certain that they are well enough to be in school.
• Your child has been diagnosed with a contagious illness and has not yet received medication for a minimum of 24 hours, or until your doctor tesls you your child is no longer contagious.
• A red eye with white or yeslow discharge or matted eyelids after sleep
• An earache
• Constant, thick nasal discharge
• A sore throat, so bad that your child will not eat or drink
• A persistent productive cough or wheezing
• More than one episode of diarrhea or vomiting
• An undiagnosed rash or spot
• Chicken Pox. Your child may return when all of the blisters are scabbed over and dry.
• Extreme fatigue
• A lot of pain for some reason (for example, a new injury)
• Head Lice. Your child may not return until treated and no live lice. Parent/Guardian must bring student to the school nurse to be checked before returning to class.

During the summer months, children as well as adults enjoy many outdoor activities. These activities put people at a greater risk for dehydration and heat stress. Dehydration is the loss of both body water and electrolytes which are vital to the function of the human body. Not having enough water and electrolytes interferes with normal body processes and can lead to a serious and potentially fatal condition. The following are warning signs of dehydration and heat stress: fatigue, lethargy, rapid breathing, tenting (if the skin does not bounce back readily when lightly pinched and lifted), dark colored urine, low or no urine output, headache, and the inability to produce tears.

The best defense in the prevention of dehydration is proper hydration.
Here are some tips to help you and your child to stay well-hydrated:

1. Drink a minimum of eight glasses of water each day. A person who is more active will require even more water to properly rehydrate.
2. Drink plenty of fluids throughout the day. Don’t wait until you are thirsty to drink water. By the time a person becomes thirsty, they have probably lost two or more cups of their total body water composition.
3. Don’t substitute other beverages that contain caffeine and alcohol for water. Although all beverages help to hydrate the body, beverages containing caffeine and alcohol act as diuretics and cause loss of water by increasing urination.
4. Begin and end your day with water. Even while we sleep, we lose water.
5. Drink water throughout exercising. During a workout, take frequent water breaks. Many people underestimate the amount of fluids lost with perspiration.
6. Drink cool water instead of carbonated beverages or sports drinks for keeping hydrated when it is warm outside. Cool water is absorbed more quickly than warm fluids. Save the sports drinks for the long training sessions or for after exercise is completed.
7. Don’t forget that illnesses, such as the common cold, flu, etc. cause water loss that frequently leads to dehydration. Keep a bottle of water by your bedside and sip on it throughout the day if you are home sick.

Keeping these tips in mind while you are at home, work, or play, will help you stay healthy and hydrated! For more information about hydration as well as a Hydration Calculator, visit

Returning to School after an Injury or Surgery

Hampton City Schools (HCS) is committed to ensuring the health and safety of our students.  It is important for the nurses at HCS to be aware of anytime a student has been injured, whether at school or at home, which might require any change in the academic day.  Please review the following medical issues that may require additional information before your student returns to school.

Concussion/Head Injury:
If a student has sustained a concussion or brain injury diagnosis by a coach/athletic trainer or medical provider, the following things MUST be completed prior to returning to school.  It is also important to know if the student has sustained multiple concussions.

  1. Review Concussion Information for Parents and Athletes; click Concussion Information for Parents and Athletes.  It is also important to know if this is the student’s first concussion or if they have had two or more!
  2. A Return to Learn form must be completed by your medical provider and returned to the school nurse.
  3. Depending on the degree of the concussion symptoms, your student may need to be considered for a 504 Plan.  Please discuss this with the school nurse and school counselor for your student.

Injury requiring any orthopedic device (crutches, boot, cast, etc.):

  1. Documentation from a medical provider stating diagnosis and length of required use of crutches or orthopedic device must be provided to the school nurse upon return to school.  If due to this device your student has to wear something that is not allowed in HCS Dress Code policy, a doctor’s note must state this.  Complete Authorization to Communicate with Doctor.
  2. If the student participates in PE and/or recess, a doctor’s order needs to be provided on how long the student will not be participating.  Since PE is part of the academic day this order must be given upon return to school or the parent will be contacted to pick the student up or bring the necessary documentation.  This is for the safety of the student and ensuring all necessary staff are aware of the changes and limitations.  If the provider did not put an end date for the restriction, we will need a clearance order once the student no longer needs any modifications to his/her day.
  3. If the school where your student attends has stairs and an elevator, have the provider include, if appropriate, the need for elevator pass until cleared.

Surgery, minor and major:
Any surgery can impact a student’s academic day.  The following information should be reviewed before the student returns to school.

  1. All students who have had surgery will need a provider’s note of clearance to return to school to include:
    • Surgical diagnosis
    • Dates of absence and return date
    • Any restrictions to activity, participation in PE/recess.  The provider must indicate the start date and the end date.
    • Any restrictions in carrying a book bag/lunch; limits in lifting a certain amount of weight; leaving 5 minutes before class to be in next class before transition/dismissal.
    • Order for medication, if needed in school.
  2. If the school where your student attends has stairs and an elevator, have the provider include, if appropriate, the need for elevator pass until cleared.
  3. If, as a result of injury or surgery, your student will need to take medication during the school day, the parent/guardian must:
    • Provide the school clinic with a proper medication permission form that has been signed by a licensed healthcare provider.  The form must also be signed by the parent/guardian.  Please note: No narcotic analgesics, such as Tylenol with Codeine or Vicodin, may be given at school, per Hampton City Schools’ policy.
    • Bring the medication to the school clinic in a properly labeled bottle.  A properly labeled bottle means: With the label clearly stating the student’s name, the date, the dosage of the medication, the frequency of the doses, the licensed healthcare provider’s name and other information which may be pertinent for the proper administration of the medication.

Cover Virginia

Healthy students are more successful in school and are absent less often. Children without health insurance are more likely to miss school, have untreated health problems, and have less academic success. 
Health insurance is important to make sure that kids are able to get all the help they need to grow up healthy. You can still get all the same great information about the FAMIS program by going to the Cover Virginia website at and selecting FAMIS from the drop down list under Programs. However, the greatest benefit of the transition is that now, you can also get information about Medicaid and Plan First – all on the same website. You can find out who is eligible for each program by using the Am I Eligible screening tool, find out how to apply, and learn how to connect with the Cover Virginia Call Center or link to the online application through Common Help. provides reference and referral information about the Federal Health Insurance Marketplace, Navigators and application assisters.

Local Assistance:
Apply online at
Or contact your FAMIS Community Outreach Specialist Victoria Johnson at:
or (757)622-9268 Ext. 3042
For more information or to determine if your child is eligible for FAMIS go to an
click on “Am I Eligible”.

School Health Advisory Board

Mission Statement:  
The School Health Advisory Board shall assist with the development of health policy in the school division and the evaluation of the status of school health, health education, the school environment, and health services.

The School Health Advisory Board for Hampton City Schools shall advise, support, and assist with the development of effective board practices and procedures, review relevant school health policies, foster family and community support and involvement in developing and implementing school health programs.  This will include health instruction, healthy school environment, school health services, school counseling, physical education, family life education, school services, and health promotion for staff members.

SHAB Contact person:
Edwina Forrest
Food and Nutrition Services
Hampton City Schools
Hampton, VA 23666


©2020 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000


As stated in School Board Policy AC and GBA, Hampton City Schools (“HCS”) does not discriminate with regard to race, color, religion, national origin, sex, sexual orientation, gender, gender identity, age, disability, ancestry, marital status, pregnancy, child birth or related medical conditions, status as a veteran, genetic information, or other characteristic protected by law in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  

HCS also prohibits retaliation under School Board Policy GBAB for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources and Title IX/ADA Coordinator.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review the Formal Resolution Process and/or Informal Resolution Process.    

Should you have any questions about these procedures or the contents of this notice, please contact:

Executive Director of Human Resources
Title IX and ADA Coordinator
Department of Human Resources
One Franklin Street
Hampton, VA 23669
(757) 727-2300



Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper,


HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.

Please note that some pages on the HCS website contain links to third-party sites.  HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.


The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.

  • To download this free program, visit the Adobe website.
  • To read PDF documents with a screen reader, please link to the Access Adobe website, which provides useful tools and resources.

Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster,, the Executive Director of Public Relations and Marketing, and/or the Director of Graphics,

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

  • A description of the accessibility concern or question;
  • The webpage address of the requested material;
  • The format in which the user prefers to receive the material;
  • The user’s contact information, including preferred method of contact.


HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.

Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.


HCS’s website and computer systems and networks are provided on an “as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.